November 19, 2013
Recently PCMA’s Convene magazine published an article about mobile and web applications and how they are used by the meeting industry professionals. The article also included a list of apps that planners can use as they tackle their day-to-day challenges in the workplace outside of their on-site conferences. This article led me to do some additional research, so I thought I would mention a few other apps that I believe will assist you in keeping organized and leading more productive professional lives.
GateGuru (Free) – This travel app delivers a wealth of information to help you manage an entire day of travel. Not only do you get real-time flight status with push notifications but you can also reserve last-minute airport rental cars. Some other info that GateGuru provides includes check-in airport terminal, airport weather, terminal and gate arrival and departure information, estimated TSA security wait at your check points, airport food and amenity information, and airport maps.
Uber (Free) – If you’re visiting a major city and struggling to get a cab, use this app to request a ride and get picked up within minutes. Uber offers services in 21 countries and 56 cities around the world and is expanding. This app makes it easy to set your pick up location on the map even if you don’t know the exact address.
AroundMe (Free) – When on the road and in need of a gas station, ATM, or pharmacy, this app identifies your position on the map, shows the nearby businesses in any of those categories (and more), and tells you how far away each one is.
Auto Stitch ($1.99) – If you need a photo of the ballroom or reception space you’re checking out but the view is wider that what your iPhone camera can capture, use this app to merge up to 20 overlapping pictures to create the effect of a wide-angle camera.
Xpense Tracker ($4.99) – When traveling to a site inspection, or to a meeting, receipts inevitably pile up. Xpense Tracker does exactly what is says: tracks expenses as well as mileage. Use your camera to take pictures of receipts, sort them by different categories (date, payment type, client), and tag them with location information.
Minutes.io (Free) – This web based app makes it easy to record, keep track and share meeting minutes. With their templates you can capture attendees, what was discussed, what action items came out of the conversation, and who owns them. After the meeting the note can be stored online and emailed to participants with a private URL. Notes can be accessed anytime, anywhere.
Delivery Status ($4.99) – Enables you to keep track of all your packages, weather they are conference t-shirts or other meeting essentials so you always know when they are going to arrive. Delivery Status supports 30 services including UPS, FedEx, USPS, DHL, and Royal Mail.
Ness (Free) – This food & drink app is great to use both at home or when away at a conference as it offers you dining recommendations based on the kind of places you like, what you’re in the mood for, and where you are. Not only will you get a guide to restaurants near you, maps, directions, restaurant information, photos and user reviews, but Ness learns your tastes as you rate, save and dismiss restaurants, then finds new places you’ll love.
While some of the apps listed above are not solely designed for meeting professionals, they offer benefits that help planners face unique challenges. What apps do you use, and which ones would you recommend?